How to Optimise Your Resume for ATS: Crafting an ATS-Optimised CV

An Applicant Tracking System (ATS) is a software application used by many recruiters to streamline the application process. These systems scan, parse, and rank CVs based on job requirements set by employers. Acting as a digital gatekeeper, ATS analyses the CV for ATS, filtering out those that don’t meet the minimum criteria.

Key functions of an ATS include:

• ATS parsing: Breaking down your CV into searchable sections like work experience and skills and experience.
• ATS scans: Searching for relevant keywords to match the job description.
• CV ranking: Ranking your CV matches based on alignment with the role’s job requirements.
• Screening gatekeeper: Rejecting poorly formatted CVs that fail to meet the system's technical standards.

Without a properly ATS-friendly CV, even qualified applicants risk rejection.

Over 98% of Fortune 500 companies and most large organisations use ATS software. These systems make recruitment efficient, but they can also exclude qualified applicants whose CVs are not formatted correctly. For example, a project management professional with 10 years of experience might face rejection simply because their CV wasn’t tailored to an ATS-friendly CV format.

By crafting an ATS-optimised CV, you increase your chances of passing the ATS scan and ensuring your CV reaches human eyes.

A clean, simple design is key to ensuring your CV is readable by ATS systems:

• Use standard fonts like Arial, Calibri, or Times New Roman in 10–12pt font size
• Stick to a common format, such as a chronological or hybrid layout
• Avoid text boxes, headers, footers, images, and fancy formatting
• Save your CV in a docx or PDF format, depending on the job posting’s requirements

ATS works by scanning for the right keywords that match the job description. Here’s how to include them effectively:

• Analyse the job description for critical terms related to skills and experience
• Use both the full term and its acronym (e.g., "Search Engine Optimisation (SEO)")
• Integrate specific skills naturally in your bullet points within the work experience section
• Avoid keyword stuffing, as it can make your CV difficult for recruiters to read

File format matters significantly in ATS compatibility:

• Use .docx (Microsoft Word) format as your primary choice
• If PDF is required, ensure it's a text-based PDF, not a scanned image
• Avoid specialised formats like Apple Pages or Google Docs unless specifically requested
• Test your file by copying and pasting the text into a plain text editor – if it maintains its structure, it's likely ATS-friendly

Organisation is vital to ATS success:

• Use standard section headings: "Professional Summary, Work Experience, Skills, and Education"
• Avoid creative alternatives like "My Journey" or "What I've Done"
• Maintain a logical flow of information
• Include contact information like your name, phone number, and email address.
• Include dates in a consistent format (MM/YYYY or Month YYYY)

To make your CV stand out, focus on both technical and relevant skills:

• List specific skills, both technical (hard) and interpersonal (soft) skills
• Group similar skills together
• Include proficiency levels when relevant
• Mirror the language used in the job description
• Remove outdated or irrelevant skills

Balance is crucial when using specialised terminology:

• Write out the full term followed by the acronym in parentheses
• Use the most common industry terms rather than company-specific language
• Include both full terms and acronyms if both appear in job descriptions
• Avoid using obscure abbreviations

One size doesn't fit all in modern job applications:

• Create a master resume with all your experience and skills
• Tailor each submission to match the specific job requirements
• Adjust keywords and phrases to match each job description
• Rearrange sections to highlight the most relevant experience first

Before submitting, test your CV to ensure it is ATS friendly:

• Use online ATS simulation tools
• Request feedback from industry professionals
• Compare your resume against successful examples in your field
• Conduct regular reviews and updates

Don't let these common errors derail your job search:

• Keyword stuffing: Overloading your CV with keywords can harm its readability for hiring managers
• Over-designing: Complex designs, graphics images, and charts often confuse ATS systems
• Inconsistent formatting: Misaligned sections, varying fonts, or inconsistent dates can confuse ATS systems
• Grammatical errors and spelling mistakes: Always proofread your CV to avoid these issues
• Hidden text: Some candidates try to hide white text with keywords – this is easily detected and often leads to automatic rejection

Creating an ATS-friendly CV ensures:

• Your CV is parsed accurately and ranks highly in the ATS scan.
• Hiring managers receive your application, improving your chances of an interview.
• You can effectively showcase your skills and experience while meeting job requirements.

Beyond your resume, consider these complementary strategies:

• Use ATS-friendly CV templates: These pre-designed layouts make it easier to follow best practices.
• Tailor each CV to the specific role: Customise keywords and examples for each job application.
• Maintain a clear focus: Include only relevant skills and experiences.
• Keep your contact details updated and accurate.

Creating an ATS-optimised CV is essential for navigating the modern recruitment process – it's essential. By following these guidelines, you can ensure your CV passes the ATS and into the hands of human recruiters. Remember to regularly review and update your resume as job requirements and ATS technologies evolve.

Start by reviewing your current resume against these guidelines and make necessary adjustments. Remember to use the right formatting, relevant keywords, and a clear structure. Consider using ATS-friendly resume templates available from reputable career websites, and always test your resume before submitting it to potential employers.