Whether it's for a data entry job online or offline, data entry tests are designed to assess a candidate's ability to enter data (numbers and letters) quickly and accurately.
Typically during data entry tests, candidates need to enter written, verbal, or audio data quickly and accurately. Additionally, they are given tables of information and need to compare them to each other, cross-checking for errors. The information that is compared and entered is usually in the context of item numbers, model numbers, a particular range of numbers (i.e. units/quantity or data with positive or negative numbers), and occasionally letters (i.e. ids, addresses, pertinent information).
Data entry tests primarily focus on speed and accuracy, but some tests concentrate only on a specific aspect of data entry. For example, some tests focus on alphanumeric data entry, numeric entering, data entry keystrokes, and 10 key data entry.
Other than speed and accuracy, some tests assess additional job-related skills. These skills primarily focus on three aspects: stress management, listening and communication, and problem solving.
Although all these job-related aspects are assessed, it is important to note that candidates are often expected to perform these skills simultaneously and accurately.
Tests that specifically assess data entry skills last between 3–5 minutes per section. However, it's important to note that most candidates are unable to finish entering or reviewing the content in time, as the test is specifically designed this way.
Tests that assess data entry skills, in addition to other job related skills (multi-tasking, analysis, listening and communications, problem solving, attention to detail), can last up to 30 minutes.
There are many jobs that use a form of data entry in the workplace. Therefore, it's important to keep your typing and data entry skills up to par. Some jobs that use data entry are as follows:
|Accounting Clerks||Legal Secretaries||IT Specialists||Transcribers|
|Administrative Positions||Clerical Assistants||Typists||Call Center Personnel|
|Bank Tellers||Customer Service Representatives|
Even though these jobs share similar responsibilities, it is important to know the specific job qualifications expected of you during your time of employment.
While data entering and data processing might appear similar, they are different. Data entry focuses primarily on entering data and information. Data processing collects information and data and then analyses, assesses, and determines what useful or helpful information can be extracted from the data. However, both jobs require employees to either enter or accurately assess data.
Similar to typists, data entry clerks input information, data, and more into a variety of software, systems, and programs. Depending on the job, data entry clerks must possess higher levels of accuracy and typing speeds than the average worker. To help prepare you for future data entry employment, JobTestPrep has created a PrepPack™ which includes data entry practice tests, test information and content, and job information.