Data Entry Test Preparation: Practice Questions & Information - JobTestPrep
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About Data Entry Tests

Whether it's for a data entry job online or offline, data entry tests are designed to assess a candidate's ability to enter data (numbers and letters) quickly and accurately.

Typically during data entry tests, candidates need to enter written, verbal, or audio data quickly and accurately. Additionally, they are given tables of information and need to compare them to each other, cross-checking for errors. The information that is compared and entered is usually in the context of item numbers, model numbers, a particular range of numbers (i.e. units/quantity or data with positive or negative numbers), and occasionally letters (i.e. ids, addresses, pertinent information).

Data Entry Test Content, Format & Duration

Test Content

Data entry tests primarily focus on speed and accuracy, but some tests concentrate only on a specific aspect of data entry. For example, some tests focus on alphanumeric data entry, numeric entering, data entry keystrokes, and 10 key data entry.

  • Alphanumeric Data Entry – This type of data entering uses both letters and numbers. An example of this type of test can be seen on dispatcher exams. Dispatchers have to enter caller information, addresses, emergency codes, and more.
  • Numeric Entering – This type of test primarily focuses on number entering. An example of this type of data entry work can be seen in accounting. Accountants constantly input numbers to produce financial results, reports, and more.
  • Data Entry Keystrokes – This can include letters, numbers, symbols, and spacing. Some examples of this type of data entry job are writers, bloggers, clerical clerks, and typists. Whether these data entry jobs are online or offline, they use data entry keystrokes to complete their work. Sometimes writers and bloggers are asked to produce articles that are a particular length, spacing and punctuation included, so it is important for them to be able to produce quality work in a limited amount of time.
  • 10 Key Data Entry – This data entry system is similar to numeric data entering because it encompasses numbers, but, on this particular data entry test, candidates are only allowed to use the group of keys on the right side of the keyboard.

Test Format

Other than speed and accuracy, some tests assess additional job-related skills. These skills primarily focus on three aspects: stress management, listening and communication, and problem solving.

  • Stress Management – Assesses a candidate's interactions and ability to work with multiple systems simultaneously.
  • Listening and Communication – Assesses a candidate's ability to focus on caller's needs while remaining calm and using the appropriate terminology. Additionally, it assesses a candidate's ability to provide direct and helpful solutions for callers.
  • Problem Solving – Assesses a candidate's way of problem solving. This can include the way candidates acquire information from callers and various systems, the way they work through problems, and the way they explain the solution(s) to callers.

Although all these job-related aspects are assessed, it is important to note that candidates are often expected to perform these skills simultaneously and accurately.

Test Duration

Tests that specifically assess data entry skills last between 3–5 minutes per section. However, it's important to note that most candidates are unable to finish entering or reviewing the content in time, as the test is specifically designed this way.

Tests that assess data entry skills, in addition to other job related skills (multi-tasking, analysis, listening and communications, problem solving, attention to detail), can last up to 30 minutes.


Data Entry Jobs

There are many jobs that use a form of data entry in the workplace. Therefore, it's important to keep your typing and data entry skills up to par. Some jobs that use data entry are as follows:

Accounting Clerks Legal Secretaries IT Specialists Transcribers
Administrative Positions Clerical Assistants Typists Call Center Personnel
Bank Tellers Customer Service Representatives    

Even though these jobs share similar responsibilities, it is important to know the specific job qualifications expected of you during your time of employment.

Data Entry vs. Data Processing

While data entering and data processing might appear similar, they are different. Data entry focuses primarily on entering data and information. Data processing collects information and data and then analyses, assesses, and determines what useful or helpful information can be extracted from the data. However, both jobs require employees to either enter or accurately assess data.

Prepare for a Data Entry Exam with JobTestPrep

Similar to typists, data entry clerks input information, data, and more into a variety of software, systems, and programs. Depending on the job, data entry clerks must possess higher levels of accuracy and typing speeds than the average worker. To help prepare you for future data entry employment, JobTestPrep has created a PrepPack™ which includes data entry practice tests, test information and content, and job information.


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